Calculate Hours Worked and Pay

Hours Worked & Pay Calculator

Calculate your total hours worked and gross pay for a single shift, including regular and overtime earnings.

function parseTime(timeStr) { // Expects format like "HH:MM AM" or "HH:MM PM" var timeParts = timeStr.match(/(\d+):(\d+)\s*(AM|PM)/i); if (!timeParts) { return NaN; // Invalid format } var hours = parseInt(timeParts[1], 10); var minutes = parseInt(timeParts[2], 10); var ampm = timeParts[3].toUpperCase(); if (hours 12 || minutes 59) { return NaN; // Invalid hour/minute range } if (ampm === 'PM' && hours < 12) { hours += 12; } else if (ampm === 'AM' && hours === 12) { hours = 0; // 12 AM is 0 hours } return hours * 60 + minutes; // Total minutes from midnight } function calculateHoursAndPay() { var startTimeStr = document.getElementById("startTime").value; var endTimeStr = document.getElementById("endTime").value; var lunchBreakMinutes = parseFloat(document.getElementById("lunchBreakMinutes").value); var hourlyRate = parseFloat(document.getElementById("hourlyRate").value); var overtimeThresholdHours = parseFloat(document.getElementById("overtimeThresholdHours").value); var overtimeMultiplier = parseFloat(document.getElementById("overtimeMultiplier").value); var resultDiv = document.getElementById("hoursPayResult"); resultDiv.innerHTML = ""; // Clear previous results // Input validation if (!startTimeStr || !endTimeStr) { resultDiv.innerHTML = "Please enter both start and end times."; return; } if (isNaN(lunchBreakMinutes) || lunchBreakMinutes < 0) { resultDiv.innerHTML = "Please enter a valid lunch break duration (0 or more minutes)."; return; } if (isNaN(hourlyRate) || hourlyRate <= 0) { resultDiv.innerHTML = "Please enter a valid hourly pay rate (greater than 0)."; return; } if (isNaN(overtimeThresholdHours) || overtimeThresholdHours < 0) { resultDiv.innerHTML = "Please enter a valid overtime threshold (0 or more hours)."; return; } if (isNaN(overtimeMultiplier) || overtimeMultiplier < 1) { resultDiv.innerHTML = "Please enter a valid overtime multiplier (1 or greater)."; return; } var startMinutes = parseTime(startTimeStr); var endMinutes = parseTime(endTimeStr); if (isNaN(startMinutes) || isNaN(endMinutes)) { resultDiv.innerHTML = "Invalid time format. Please use HH:MM AM/PM (e.g., 9:00 AM)."; return; } // Handle overnight shifts (end time is numerically smaller than start time) if (endMinutes < startMinutes) { endMinutes += (24 * 60); // Add 24 hours in minutes } var totalShiftMinutes = endMinutes – startMinutes; var netWorkMinutes = totalShiftMinutes – lunchBreakMinutes; if (netWorkMinutes overtimeThresholdHours) { regularHours = overtimeThresholdHours; overtimeHours = totalHoursWorked – overtimeThresholdHours; } else { regularHours = totalHoursWorked; overtimeHours = 0; } var regularPay = regularHours * hourlyRate; var overtimePay = overtimeHours * hourlyRate * overtimeMultiplier; var grossPay = regularPay + overtimePay; resultDiv.innerHTML = "

Calculation Results:

" + "Total Hours Worked: " + totalHoursWorked.toFixed(2) + " hours" + "Regular Hours: " + regularHours.toFixed(2) + " hours" + "Overtime Hours: " + overtimeHours.toFixed(2) + " hours" + "Regular Pay: $" + regularPay.toFixed(2) + "" + "Overtime Pay: $" + overtimePay.toFixed(2) + "" + "Gross Pay: $" + grossPay.toFixed(2) + ""; } .hours-pay-calculator { background-color: #f9f9f9; border: 1px solid #ddd; padding: 20px; border-radius: 8px; max-width: 600px; margin: 20px auto; font-family: Arial, sans-serif; } .hours-pay-calculator h2 { color: #333; text-align: center; margin-bottom: 20px; } .hours-pay-calculator p { margin-bottom: 15px; line-height: 1.6; } .calculator-input-group { margin-bottom: 15px; } .calculator-input-group label { display: block; margin-bottom: 5px; font-weight: bold; color: #555; } .calculator-input-group input[type="text"], .calculator-input-group input[type="number"] { width: calc(100% – 22px); padding: 10px; border: 1px solid #ccc; border-radius: 4px; box-sizing: border-box; } .hours-pay-calculator button { background-color: #007bff; color: white; padding: 12px 20px; border: none; border-radius: 4px; cursor: pointer; font-size: 16px; width: 100%; display: block; margin-top: 20px; } .hours-pay-calculator button:hover { background-color: #0056b3; } .calculator-result { margin-top: 25px; padding: 15px; background-color: #e9ecef; border: 1px solid #ced4da; border-radius: 4px; } .calculator-result h3 { color: #333; margin-top: 0; margin-bottom: 10px; } .calculator-result p { margin-bottom: 8px; } .calculator-result p strong { color: #007bff; } .calculator-result .error { color: #dc3545; font-weight: bold; }

Understanding Your Hours Worked and Pay

Accurately tracking your hours worked and understanding how your pay is calculated is crucial for both employees and employers. This ensures fair compensation, helps in budgeting, and aids in compliance with labor laws regarding regular and overtime pay.

What is Gross Pay?

Gross pay is the total amount of money an employee earns before any deductions are made. This includes regular wages, overtime pay, bonuses, and commissions. It's important to distinguish gross pay from net pay, which is the amount you actually receive after taxes, insurance premiums, and other deductions are taken out.

Regular Hours vs. Overtime Hours

Most employment agreements and labor laws define a standard workweek or workday. Hours worked within this standard are considered "regular hours." For example, a typical full-time workweek is 40 hours, or 8 hours per day. Any hours worked beyond this threshold are generally classified as "overtime hours."

Overtime Pay

Overtime pay is compensation for hours worked beyond the standard work period. In many regions, overtime is legally mandated to be paid at a higher rate, commonly referred to as "time and a half," which means 1.5 times the regular hourly rate. Some industries or contracts might offer "double time" (2 times the regular rate) for specific circumstances, like working on holidays.

How to Use the Hours Worked & Pay Calculator

Our calculator simplifies the process of determining your total hours worked and gross pay for a single shift. Here's how to use it:

  1. Shift Start Time: Enter the exact time your shift began (e.g., 9:00 AM).
  2. Shift End Time: Enter the exact time your shift ended (e.g., 5:30 PM).
  3. Lunch Break (minutes): Input the total duration of your unpaid lunch break in minutes. If you didn't take a break, enter 0.
  4. Hourly Pay Rate ($): Enter your standard hourly wage.
  5. Overtime Threshold (hours): Specify the number of hours after which overtime pay applies. This is typically 8 hours for a daily threshold or 40 for a weekly threshold (though this calculator focuses on a single shift).
  6. Overtime Multiplier: Enter the factor by which your hourly rate is multiplied for overtime hours. For time and a half, use 1.5. For double time, use 2.0.

After entering all the details, click "Calculate Pay" to see a breakdown of your regular hours, overtime hours, and total gross pay.

Example Calculation:

Let's say an employee works from 8:00 AM to 6:00 PM, takes a 30-minute lunch break, earns $20.00 per hour, and overtime applies after 8 hours at a 1.5x multiplier.

  • Shift Start: 8:00 AM
  • Shift End: 6:00 PM
  • Lunch Break: 30 minutes
  • Hourly Rate: $20.00
  • Overtime Threshold: 8 hours
  • Overtime Multiplier: 1.5

Step-by-step:

  1. Total Shift Duration: From 8:00 AM to 6:00 PM is 10 hours.
  2. Net Work Duration: 10 hours – 30 minutes (0.5 hours) = 9.5 hours.
  3. Regular Hours: The threshold is 8 hours, so 8 hours are regular.
  4. Overtime Hours: 9.5 hours (net work) – 8 hours (regular) = 1.5 hours overtime.
  5. Regular Pay: 8 hours * $20.00/hour = $160.00
  6. Overtime Pay: 1.5 hours * $20.00/hour * 1.5 (multiplier) = $45.00
  7. Gross Pay: $160.00 (regular) + $45.00 (overtime) = $205.00

This calculator helps you quickly perform these calculations, ensuring accuracy and clarity in your earnings.

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