Estimate your monthly bookkeeping investment based on your business volume and needs.
Low (0 – 50 transactions)
Medium (51 – 150 transactions)
High (151 – 300 transactions)
Enterprise (301+ transactions)
Not Required
Basic (Invoicing only)
Full (Invoicing & Bill Pay)
Under $250k
$250k – $1M
$1M – $5M
Over $5M
Estimated Monthly Fee:
$0.00
How Bookkeeping Pricing is Calculated
Bookkeeping services are rarely "one size fits all." Most professional firms and freelance bookkeepers use a mix of volume-based and value-based pricing models. The main factors that influence your monthly cost include:
Transaction Volume: This is the number of lines appearing on your bank and credit card statements. More transactions mean more time spent categorizing and reconciling.
Account Reconciliation: Every separate bank account, credit card, or loan account needs to be reconciled against the general ledger monthly.
Payroll Complexity: Managing payroll involves tax filings, benefit tracking, and compliance. Costs usually scale with the number of employees.
AR/AP Management: If the bookkeeper is responsible for sending invoices to your clients (Accounts Receivable) or paying your vendors (Accounts Payable), this adds significant administrative hours.
Realistic Pricing Example
Case Study: Small Design Agency
Monthly Transactions: 120 ($450 base)
Accounts: 2 Bank, 1 Credit Card (+$30 for the extra account)
Employees: 5 (+$50 base + $10/per employee = $100)
Total Estimated Monthly Cost: $580.00
Why Professional Bookkeeping Matters
While DIY bookkeeping might save money in the short term, professional services ensure that your financial statements are "tax-ready" and "audit-proof." Accurate bookkeeping provides you with clean Balance Sheets and P&L statements, which are essential for securing business loans or making informed scaling decisions. Our calculator uses industry-standard averages to give you a baseline for budgeting purposes.
function calculateBookkeepingPrice() {
var baseRate = parseFloat(document.getElementById('bk_transactions').value);
var accounts = parseInt(document.getElementById('bk_accounts').value);
var employees = parseInt(document.getElementById('bk_employees').value);
var arapCost = parseFloat(document.getElementById('bk_arap').value);
var revenueMultiplier = parseFloat(document.getElementById('bk_revenue').value);
// Validate inputs
if (isNaN(accounts) || accounts < 1) accounts = 1;
if (isNaN(employees) || employees 2) {
accountSurcharge = (accounts – 2) * 35; // $35 per additional account over 2
}
var payrollCost = 0;
if (employees > 0) {
payrollCost = 50 + (employees * 10); // $50 base + $10 per employee
}
var subtotal = baseRate + accountSurcharge + payrollCost + arapCost;
var total = subtotal * revenueMultiplier;
// Display result
document.getElementById('bk_result_area').style.display = 'block';
document.getElementById('bk_total_price').innerText = '$' + total.toLocaleString(undefined, {minimumFractionDigits: 2, maximumFractionDigits: 2});
var breakdownText = "Estimate includes: Base volume rate (" +
(baseRate > 1000 ? "Enterprise" : baseRate > 700 ? "High" : baseRate > 400 ? "Medium" : "Low") + ")";
if (accountSurcharge > 0) breakdownText += " + $" + accountSurcharge + " for additional accounts";
if (payrollCost > 0) breakdownText += " + $" + payrollCost + " for payroll management";
if (arapCost > 0) breakdownText += " + $" + arapCost + " for AR/AP services";
if (revenueMultiplier > 1) breakdownText += " (Adjusted for revenue complexity)";
document.getElementById('bk_breakdown').innerText = breakdownText;
}