FTE Hours Calculator
Use this calculator to determine the Full-Time Equivalent (FTE) based on the total hours worked by an individual or a group over a specific period, compared to the standard full-time hours for that same period.
Calculated FTE:
Enter values and click 'Calculate FTE'.
Understanding Full-Time Equivalent (FTE)
Full-Time Equivalent (FTE) is a unit of measure that indicates the number of equivalent full-time employees. It's a crucial metric for businesses, organizations, and HR departments to standardize employee workload, manage budgets, and analyze staffing levels, especially when dealing with a mix of full-time and part-time staff.
What is FTE?
An FTE represents one full-time employee. While the exact definition of "full-time" can vary by organization or country, it's commonly based on a standard workweek (e.g., 40 hours) over a year (52 weeks). This typically translates to 2,080 hours per year (40 hours/week * 52 weeks/year). A part-time employee working half the standard hours would be considered 0.5 FTE.
Why is FTE Important?
- Budgeting and Planning: FTEs help in accurately forecasting personnel costs, including salaries, benefits, and overhead.
- Staffing Analysis: It provides a standardized way to compare staffing levels across different departments or projects, regardless of individual work schedules.
- Compliance: Many regulations, especially in healthcare and government, use FTE counts for reporting and eligibility for certain programs.
- Grant Applications: Non-profit organizations often need to report FTEs when applying for grants or funding.
- Workload Management: Helps managers assess the total human resource capacity available for tasks and projects.
How to Use the FTE Hours Calculator
Our FTE Hours Calculator simplifies the process of determining FTEs. Here's how to use it:
- Total Hours Worked by Employee(s): Enter the total number of hours an individual or a group of employees has worked over a specific period (e.g., a week, a month, a quarter, or a year). For example, if an employee worked 1040 hours in a year.
- Standard Full-Time Hours for the Period: Input the standard number of hours considered full-time for the *same* period. If you're calculating for a year and your organization defines full-time as 40 hours per week, this would be 2080 hours (40 hours/week * 52 weeks/year). If you're calculating for a month and full-time is 160 hours/month, use 160.
- Calculate FTE: Click the "Calculate FTE" button. The calculator will then display the FTE value.
FTE Calculation Formula
The formula used by this calculator is straightforward:
FTE = Total Hours Worked / Standard Full-Time Hours for the Period
Examples:
- Example 1: Single Part-Time Employee
An employee works 20 hours per week. The standard full-time workweek is 40 hours.
Total Hours Worked (per week): 20
Standard Full-Time Hours (per week): 40
FTE = 20 / 40 = 0.5 FTE - Example 2: Multiple Employees Over a Year
Three part-time employees each work 1040 hours in a year. The standard full-time year is 2080 hours.
Total Hours Worked (for all employees): 3 * 1040 = 3120 hours
Standard Full-Time Hours (per year): 2080
FTE = 3120 / 2080 = 1.5 FTE - Example 3: Project-Based FTE
A project requires 500 hours of work over a month. The standard full-time hours for that month are 160 hours.
Total Hours Worked (for project): 500
Standard Full-Time Hours (per month): 160
FTE = 500 / 160 = 3.125 FTE
Using the FTE Hours Calculator can help you quickly and accurately assess your staffing needs and resource allocation.