.pto-accrual-calculator-container {
font-family: 'Segoe UI', Tahoma, Geneva, Verdana, sans-serif;
background-color: #f9f9f9;
border: 1px solid #ddd;
border-radius: 8px;
padding: 25px;
max-width: 600px;
margin: 20px auto;
box-shadow: 0 4px 12px rgba(0, 0, 0, 0.08);
}
.pto-accrual-calculator-container h2 {
color: #333;
text-align: center;
margin-bottom: 25px;
font-size: 1.8em;
}
.pto-accrual-calculator-container .input-group {
margin-bottom: 18px;
display: flex;
flex-direction: column;
}
.pto-accrual-calculator-container label {
margin-bottom: 8px;
color: #555;
font-weight: bold;
font-size: 0.95em;
}
.pto-accrual-calculator-container input[type="number"],
.pto-accrual-calculator-container select {
width: 100%;
padding: 12px;
border: 1px solid #ccc;
border-radius: 5px;
box-sizing: border-box;
font-size: 1em;
color: #333;
background-color: #fff;
transition: border-color 0.3s ease;
}
.pto-accrual-calculator-container input[type="number"]:focus,
.pto-accrual-calculator-container select:focus {
border-color: #007bff;
outline: none;
box-shadow: 0 0 0 2px rgba(0, 123, 255, 0.25);
}
.pto-accrual-calculator-container button {
background-color: #007bff;
color: white;
padding: 14px 25px;
border: none;
border-radius: 5px;
cursor: pointer;
font-size: 1.1em;
font-weight: bold;
width: 100%;
margin-top: 20px;
transition: background-color 0.3s ease, transform 0.2s ease;
}
.pto-accrual-calculator-container button:hover {
background-color: #0056b3;
transform: translateY(-2px);
}
.pto-accrual-calculator-container .result {
margin-top: 25px;
padding: 18px;
background-color: #e9f7ff;
border: 1px solid #b3e0ff;
border-radius: 8px;
text-align: center;
font-size: 1.2em;
color: #0056b3;
font-weight: bold;
}
.pto-accrual-calculator-container .result strong {
color: #003d80;
}
.pto-accrual-calculator-container .input-row {
display: flex;
gap: 15px;
}
.pto-accrual-calculator-container .input-row > .input-group {
flex: 1;
}
@media (max-width: 480px) {
.pto-accrual-calculator-container .input-row {
flex-direction: column;
}
}
function calculatePtoAccrual() {
var accrualRate = parseFloat(document.getElementById('accrualRate').value);
var accrualUnit = document.getElementById('accrualUnit').value;
var accrualFrequency = document.getElementById('accrualFrequency').value;
var hoursPerWeek = parseFloat(document.getElementById('hoursPerWeek').value);
var projectionDuration = parseFloat(document.getElementById('projectionDuration').value);
var projectionUnit = document.getElementById('projectionUnit').value;
var outputDiv = document.getElementById('totalAccruedOutput');
if (isNaN(accrualRate) || accrualRate <= 0) {
outputDiv.innerHTML = 'Please enter a valid positive number for PTO Accrual Rate.';
return;
}
if (isNaN(projectionDuration) || projectionDuration <= 0) {
outputDiv.innerHTML = 'Please enter a valid positive number for Projection Duration.';
return;
}
if (accrualFrequency === 'Per Hour Worked' && (isNaN(hoursPerWeek) || hoursPerWeek <= 0)) {
outputDiv.innerHTML = 'Please enter a valid positive number for Average Hours Worked Per Week when accruing per hour.';
return;
}
var totalProjectionWeeks = 0;
if (projectionUnit === 'Weeks') {
totalProjectionWeeks = projectionDuration;
} else if (projectionUnit === 'Months') {
totalProjectionWeeks = projectionDuration * (52 / 12); // Approximately 4.333 weeks per month
} else if (projectionUnit === 'Years') {
totalProjectionWeeks = projectionDuration * 52;
}
var totalAccrued = 0;
if (accrualFrequency === 'Per Hour Worked') {
totalAccrued = accrualRate * hoursPerWeek * totalProjectionWeeks;
} else if (accrualFrequency === 'Per Week') {
totalAccrued = accrualRate * totalProjectionWeeks;
} else if (accrualFrequency === 'Per Bi-Weekly Period') {
var numBiWeeklyPeriods = totalProjectionWeeks / 2;
totalAccrued = accrualRate * numBiWeeklyPeriods;
} else if (accrualFrequency === 'Per Month') {
var numMonths = totalProjectionWeeks / (52 / 12);
totalAccrued = accrualRate * numMonths;
} else if (accrualFrequency === 'Per Year') {
var numYears = totalProjectionWeeks / 52;
totalAccrued = accrualRate * numYears;
}
outputDiv.innerHTML = 'Over ' + projectionDuration + ' ' + projectionUnit.toLowerCase() + ', you will accrue approximately ' + totalAccrued.toFixed(2) + ' ' + accrualUnit.toLowerCase() + ' of PTO.';
}
PTO Accrual Calculator
Hours
Days
Per Hour Worked
Per Week
Per Bi-Weekly Period
Per Month
Per Year
Only relevant if accrual is "Per Hour Worked" or "Per Week" and rate is in hours.
Weeks
Months
Years
Enter your details and click 'Calculate' to see your projected PTO accrual.
Understanding how Paid Time Off (PTO) accrues is crucial for managing your work-life balance and planning your time away from work. PTO accrual refers to the process by which employees earn paid time off, such as vacation days, sick leave, or personal days, over a period of employment.
How PTO Accrual Works
Employers typically use various methods to calculate PTO accrual. The most common methods include:
- Per Hour Worked: Employees earn a certain amount of PTO for every hour they work. For example, you might accrue 0.04 hours of PTO for every hour worked. If you work 40 hours in a week, you'd earn 1.6 hours of PTO (0.04 * 40).
- Per Pay Period: PTO is granted at a fixed rate each pay period (e.g., weekly, bi-weekly, semi-monthly, monthly). For instance, you might accrue 4 hours of PTO every bi-weekly pay period.
- Annually: Employees receive a lump sum of PTO at the beginning of each year, or they accrue a set number of days/hours per year, often distributed evenly across pay periods.
Factors like employment status (full-time vs. part-time), length of service, and company policy can all influence your accrual rate and how much PTO you can accumulate.
Using the PTO Accrual Calculator
Our PTO Accrual Calculator helps you estimate how much paid time off you will earn over a specified period. Here's how to use it:
- PTO Accrual Rate: Enter the numeric value of PTO you earn. This could be 0.04, 4, 1.5, etc.
- Accrual Unit: Select whether your accrual rate is in "Hours" or "Days."
- Accrual Frequency: Choose how often you accrue PTO (e.g., "Per Hour Worked," "Per Week," "Per Bi-Weekly Period," "Per Month," or "Per Year").
- Average Hours Worked Per Week: If your PTO accrues "Per Hour Worked," or if your weekly accrual is based on hours, enter your typical weekly hours. For other frequencies, this field might be less relevant but can be left at its default.
- Projection Duration: Enter the number for how far into the future you want to project your PTO accrual.
- Projection Unit: Select whether your projection duration is in "Weeks," "Months," or "Years."
Click "Calculate Accrued PTO" to see your estimated total PTO earned.
Examples of PTO Accrual Calculations
Let's look at a few common scenarios:
Example 1: Accruing Per Hour Worked
- Accrual Rate: 0.04 hours
- Accrual Unit: Hours
- Accrual Frequency: Per Hour Worked
- Average Hours Worked Per Week: 40 hours
- Projection Duration: 1
- Projection Unit: Year
Calculation: 0.04 hours/hour * 40 hours/week * 52 weeks/year = 83.2 hours of PTO per year.
Example 2: Accruing Per Bi-Weekly Period
- Accrual Rate: 4 hours
- Accrual Unit: Hours
- Accrual Frequency: Per Bi-Weekly Period
- Average Hours Worked Per Week: (Not directly used for this frequency, but can be 40)
- Projection Duration: 6
- Projection Unit: Months
Calculation: 6 months is approximately 13 bi-weekly periods (6 months * (52 weeks/year / 12 months/year) / 2 weeks/period). So, 4 hours/period * 13 periods = 52 hours of PTO over 6 months.
Example 3: Accruing Per Month (in Days)
- Accrual Rate: 1.5 days
- Accrual Unit: Days
- Accrual Frequency: Per Month
- Average Hours Worked Per Week: (Not directly used for this frequency)
- Projection Duration: 1
- Projection Unit: Year
Calculation: 1.5 days/month * 12 months/year = 18 days of PTO per year.
Use the calculator above to quickly determine your own PTO accrual based on your specific company policies!